1. Introduction
Karo HR (“we”, “our”, or “us”) is committed to protecting the privacy of our users. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR management platform.
2. Information We Collect
We collect the following types of information:
- Personal Information: Name, email address, phone number, company details, designation, department, and employment-related data.
- Attendance Data: GPS location (when clocking in/out), timestamps, biometric data (via ESSL integration), and shift information.
- Financial Information: Salary details, bank account information, PAN, Aadhaar (for payroll and compliance), tax declarations, and expense receipts.
- Usage Data: Log data, device information, browser type, IP address, and pages visited within the platform.
3. How We Use Your Information
- To provide and maintain our HR management services
- To process payroll, generate payslips, and ensure statutory compliance
- To manage attendance, leave, and expense workflows
- To communicate with you about your account, updates, and support
- To improve our platform based on usage patterns
- To comply with legal obligations under Indian labour and tax laws
4. Data Storage & Security
Your data is stored on secure, enterprise-grade cloud infrastructure within India. We implement industry-standard security measures including:
- AES-256 encryption for data at rest
- TLS 1.2+ encryption for data in transit
- Regular security audits and penetration testing
- Role-based access controls
- Automated daily backups with disaster recovery
5. Data Sharing
We do not sell your personal data. We may share information with:
- Your employer (the organization that subscribes to Karo HR)
- Service providers who assist in platform operations (hosting, email, support)
- Government authorities when required by law (tax filings, statutory compliance)
6. Your Rights
You have the right to:
- Access your personal data stored on the platform
- Request correction of inaccurate data
- Request deletion of your data (subject to legal retention requirements)
- Withdraw consent for optional data processing
7. Cookies
We use essential cookies to maintain your session and preferences. We do not use third-party advertising cookies. Analytics cookies are used in anonymized form to improve our platform.
8. Data Retention
We retain your data for as long as your organization's account is active. Upon account termination, data is retained for a maximum of 90 days before permanent deletion, unless legally required to retain it longer.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via email or in-app notification. Continued use of the platform constitutes acceptance of the updated policy.
10. Contact Us
If you have questions about this Privacy Policy, contact us at:
Email: privacy@karohr.com
Address: Pune, Maharashtra, India